Dealership Workflow
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Form 8300

IRS Form 8300 for car dealers

Dealership Workflow lets your office fill IRS Form 8300 from the deal record when a customer pays more than $10,000 in cash. Buyer, co-buyer, vehicle, VIN and sale price come from the deal, your dealership details come from settings, and the card shows the 15-day due date until someone marks it filed with FinCEN.

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Sample data · Illustration · Form 8300 on a cash deal

What does Form 8300 software do for a car dealer?

It fills Form 8300 from what is already on the deal, so the office types only what the deal doesn’t know, like the cash details and the buyer’s ID.

Every deal has a Form 8300 card. Press Fill Form 8300 and a six-step wizard walks through Cash, Who paid, On behalf of, Second person, Dealership and Review.

  • Color-coded fields

    Each field shows where it came from: blue from the deal, purple from Configuration, amber for what you type, red for store details still missing.

  • Cash details

    Date received, total cash, the amount in $100 bills, and the type: U.S. currency, cashier’s check, money order, bank draft or traveler’s check.

What gets filled in from the deal?

The buyer’s and co-buyer’s names and addresses, the year, make, VIN, stock number and sale price come from the deal, and every one can be edited before the form is made.

The dealership part of the form comes from your store settings: legal entity name, EIN, contact person and title, nature of business and address. A store admin sets these once in Configuration.

Social Security numbers, dates of birth and ID numbers are typed into the wizard and go only into the finished files. They are not saved in a table or written to a log.

When is Form 8300 due, and how do you track it?

Form 8300 is due 15 days after the cash is received, and the card works out that date and shows it as Not filed, Overdue or Filed.

When the office files, someone marks the card filed with the filing date and can add the BSA ID FinCEN gives back. The card shows who marked it filed. Only a store admin can undo it.

  • Earlier versions kept

    Fill again makes a new copy and keeps the old ones under Earlier versions.

  • Audit trail

    Creating, marking filed, undoing and downloading are all recorded in the audit log.

Does Dealership Workflow file Form 8300 for you?

No. Dealership Workflow fills the form; your dealership files it with FinCEN through its own BSA E-Filing account.

Each fill makes a filled IRS Form 8300 PDF and a BSA E-Filing batch XML file, stored with the deal. The card’s “How to file with FinCEN” section lists the upload steps.

The card also reminds you to give the buyer the written statement by January 31 and to keep a copy for five years. It does not write that statement for you.

Form 8300 tools support your Form 8300 work; your dealership files the form and remains responsible for it. We’re not lawyers, so check filing rules and deadlines with your tax advisor or the IRS.

FAQ

Frequently asked questions

What is Form 8300?

Form 8300 is the IRS and FinCEN report a business files when it receives more than $10,000 in cash in one transaction or in related transactions. Car dealers file it on cash deals.

Does it spot cash deals over $10,000 on its own?

No. Someone at the store starts the form from the deal’s Form 8300 card. It does not add up related payments for you; the wizard has a box to mark cash received in more than one payment.

Where are the filled forms kept?

With the deal, in private storage. Files open through links that expire after an hour.

Is this legal or tax advice?

No. The tool supports your Form 8300 work; your dealership files the form and remains responsible for it. We’re not lawyers, so check the rules with your tax advisor or the IRS.

How is Dealership Workflow priced?

Priced per rooftop · unlimited users · month to month · the core platform doesn’t need a DMS connection · exact quote on a 30-minute demo with the founder.

Keep reading

What else does Dealership Workflow handle?

This is one job inside a bigger system. The deal workflow software home page covers the whole deal folder, from deposit to funded.

See it on your own deals

A 30-minute demo with the founder, built around how your store works today.

Book a Demo

Priced per rooftop · unlimited users · month to month · the core platform doesn’t need a DMS connection · exact quote on a 30-minute demo with the founder.

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